PRIVACY POLICY

  1. Introduction

ACE Producers (Vereniging Atelier Cinema Europa, established at WG Plein 508, 1054 SJ Amsterdam, The Netherlands, Chamber of Commerce number: 67713904) (“ACE,” “we,” “our,” or “us”) is committed to protecting the privacy and security of personal data. ACE Producers is controller for the processing of your personal data within the meaning of the GDPR. This Privacy Policy explains how we collect, use, store, and share personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable laws.

With the continued visit of this website you accept these terms of use and you accept the use of cookies and other tracking systems, unless we have provided for another method of accepting cookies on our website.

The current available version of this Privacy Policy is the only version that applies while visiting our website until a new version replaces the current version.

 

  1. Who we are

ACE Producers is an organisation that provides workshops and networking events for experienced film producers. Our programmes include:

  • ACE Annual Programme – ACE’s flagship training programme for selected producers who join the ACE Network.
  • ACE Specials – advanced training sessions for experienced producers.
  • Networking Events – gatherings at film festivals and markets.
  • ACE Springboard Programme – short workshops and mentoring meetings for emerging producers.

 

  1. When does this Privacy Policy apply?

This Privacy Policy applies to the processing of personal data collected through the ACE Producers website (ace-producers.com), application forms, emails, and other digital and physical channels used for workshop and event organisation. It covers data collected from applicants, participants, consultants, and industry professionals engaging with ACE Producers’ programmes, as well as data stored in the ACE Network Database. It also applies to data collected through third-party services used for communication, networking, and event management.

 

  1. Personal data we process

We collect and process the following types of personal data:

  • General information: Name (including passport name), gender, date of birth, nationality.
  • Contact details: Email address, phone number, company name, and business address.
  • Professional information: Job title, industry experience, participation in ACE events.
  • Financial details: Invoice information for companies and individuals.
  • Dietary preferences (for event catering purposes).
  • Emergency contact information (for participants and consultants).
  • Photographs and video recordings taken during workshops and events.

 

  1. How we collect personal data

We collect personal data through the following methods:

  • Online application forms on the ACE website (for applicants and participants).
  • Google Forms (for consultants and industry professionals).
  • Direct email communication.

 

  1. Purpose and legal basis for processing

We process personal data for the following purposes:

  • Workshop and event organisation (including participant selection, communication, and logistics).
  • Contract execution with participants and consultants.
  • Marketing and communications, including newsletters and promotional materials.
  • Maintaining the ACE Network Database, accessible only to members and selected consultants.

The legal bases for processing include:

  • Performance of a contract (when data is necessary for event participation and agreements).
  • Legitimate interest (e.g., networking activities, maintaining a professional industry database).
  • Consent (e.g., for marketing communications, photo/video usage, and data retention for future events). It should be noted that you can always withdraw your consent.
  • Legal obligation (where applicable).

 

  1. Data Sharing

Personal data may be shared with:

  • Other workshop participants and consultants (name, photo, email, bio, and company details via ACE website and Google Sites).
  • Third-party service providers, including:
    • Google Sites/Docs/Forms
    • Mailchimp (for newsletters)
    • Microsoft SharePoint (for secured storage)/Teams
    • Dropbox and FileMaker (for CRM and document management)
    • Vimeo

 

  1. International Data Transfers

We process data in the Netherlands, but some data may be stored in other countries due to our use of third-party services (e.g., Google and Microsoft). Where necessary, we implement safeguards to ensure data protection. We achieve this by adhering to the requirements for international data transfers set out in Chapter 5 of the GDPR.

 

  1. Data Retention

We retain personal data only as long as necessary for the purposes stated above.

 

  1. Data Subject Rights

You have several rights concerning the personal data we process about you. These are known as data subject rights:

  • Right of access: You have the right to view the personal data we process about you.
  • Right to data portability: You can request that we transfer your personal data to you or another organization.
  • Right to rectification: If your personal data is incorrect, you can ask us to correct it.
  • Right to restrict processing: You can request that we temporarily limit or stop processing your personal data.
  • Right to erasure: You may ask us to delete your personal data.
  • Right to object: You have the right to object to the processing of your personal data.
  • Right to withdraw consent: If you have given consent for data processing, you can withdraw it at any time.

To exercise these rights, please send a request to info@ace-producers.com. We may ask for additional information to verify your identity. We will respond to your request as soon as possible, but no later than one month.

Depending on the country you reside in, you may have the right to file a complaint with a supervisory authority responsible for enforcing data protection regulations. In the Netherlands, this is the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) (www.autoriteitpersoonsgegevens.nl).

 

  1. Technical and organizational measures

We implement various technical and organisational measures to protect your personal data from destruction, loss, alteration, or unauthorized disclosure or access. These include administrative, physical, and technological measures. Our employees are bound by confidentiality and must adhere to our instructions aimed at ensuring the adequate protection of your data.

 

  1. Cookies

We use cookies to enhance user experience and analyze website performance. More details on cookie usage can be found in our Cookie Policy.

 

  1. Updates to his Privacy Policy

We may update this Privacy Policy periodically. Any significant changes will be communicated via our website.

 

  1. Questions?

For any questions, please contact us at info@ace-producers.com or ace@ace-producers.com.

 

This Privacy Policy was last Updated: February 2025